- Mailsteward gmail accounts how to#
- Mailsteward gmail accounts archive#
- Mailsteward gmail accounts software#
How do you manage this complexity? Ī premise of GTD is that everybody has several inboxes that all feed into one's unified GTD system. at home I receive all the e-mails, without the one of the job, into Thunderbird. I do make sure it is at zero before my weekly review no matter how long it takes. My goal is daily but sometimes I run out of processing time so just leave it until the next day. My inbox is at zero several times a week. It takes me 30-45 minutes to process each day's e-mail. I regularly get good messages from new and unknown correspondents (so I can't white list them in advance) that are flagged as spam but are actually real valid messages.īy way of reference my e-mail volume is typically between 200-300 messages a day. I use Spam Sieve which is fairly good but I still have to at least look at all the messages that come in as spam because my subjects and contexts are often considered spam. I also have a large number of rules in mail that will do a lot of sorting for me. I have tried processing e-mail on my phone and tablet and it doesn't work for me at all. Yes, it means there is double processing when I return but I'm willing to do that.
Then I will use the webmail options available to me by my mail provider. I also never check e-mail except from my main computer except in a few instances when traveling. Even all my gmail accounts are set to POP so gmail does not keep the mail for me for them either.
Mailsteward gmail accounts archive#
I use exclusively POP mail and never leave mail on any server so I am the sole archive of my mail. At least not until I've got all my old stuff sorted and into the new struture and database.
Mailsteward gmail accounts how to#
I am still undecided about how to handle the final configuration but I won't have to make that decision for quite a while. OTOH there are many order info and order rcvd e-mails that I dont't need to keep much past a year or 2 that will end up making my DT system need some ongoing maint as well. I am thinking that cleaning them out monthly will keep my main e-mail lean and I can easily search in DT. Once this backlog task is finished my plan is to consolidate into just a few folders that I plan to clean out either monthly, quarterly or yearly, depending on how things go. So my new curated mail archive is smaller by a tiny bit and slowly and steadily my mail mail system is being cleaned out. I then delete them from my operational e-mail system. Once they are safely into the new DT structure I verify that I can see the text. The problem is that I had hoped I could delete thousands of messages and that is not the case. DT's searching is superior and much faster. I spend about half an hour a day going through all the old e-mail starting at the oldest and either trashing it or manually save it into a new DEVONThink database. My third attempt is a much more dauntng task but at least it is working. DEVONThink's automatic mail archive cannot bring in my huge big Reference Folder so my database there is incomplete. Mail Steward is very hard to use for search, I never can find what I want easily in it and it's impossible to browse the database. I tried both Mail Steward and the automatic Mail Archive system in DEVONThink and both have problems.
However Apple mail is getting very bogged down by them and search is slower as a result not to mention my rather regular crashes. I do actually refer to messages as much as 25 years old so I can't really delete them. My e-mail system currently has hundreds of thousands of messages going back decades. I am in the middle of changing some stuff. I don't separate out Waiting for and Action Support but put them all into the same folder that I call Action Support. I also have 1 folder that gets all messages from an e-mail list and I have a quite a few legacy folders for messages from old lists and subjects.
Mailsteward gmail accounts software#
Order Info where I store pending order e-mails and order Rcvd where completed ones are files, Software Licenses and then one to collect all the security message regarding our various web sites. I currently have several folders, 1 each for organizations that I am getting e-mail from where I am an officer for their reference e-mails, Action Support which holds all e-mails that are support for current actions, Reference which is all of my personal reference e-mail (being modified now see below) Ads and News - a folder for all the various incoming advertising and newsletters all automatically sorted by mail rules. Click to expand.I currently have 15 separate e-mail accounts.
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